Job Information
ASM Global Accounting Coordinator(N) in Knoxville, Tennessee
ASM Global has an excellent and immediate opening for a full time, Accounting Specialist position with ASM Global Knoxville. As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most important stadiums, arenas, convention centers, and theaters requires unmatched dedication and the most profound expertise. Through investments in growth, resources, and technology we strive to enhance the experience of our internal Team Members and to continue creating amazing live experiences for the guests that we serve.
This position is responsible for client event billing, accounts payable processing, point-of-sale accounting, and event service support when needed. This position is also responsible for verifying, correcting, and posting accounting entries, month-end reporting and accounting, and account reconciliations. We seek an individual who is attentive, organized, and is looking to thrive in a collaborative, team-oriented environment.
Essential Duties and Responsibilities
Include the following:
Billing process, including:
Interpretation of transaction data entered in booking system
Determination that billing is in-line with contract, including F&B credit, discounts, etc
Follow-up with appropriate personnel for questionable and/or missing items
Securing required pre-final review/approval of all billing invoices
Research and resolution of billing/payment discrepancies
Accounts Receivable, including:
Posting of billings into accounting system
Applying customer payments, after independent accounting
Processing credit card payments and posting in accounting system
Prepare daily or weekly deposits
Accounts Payable, including:
Reviewing invoices and securing approvals for payment and entering in accounting system
Coding invoices for payment
Entering checks for approval and printing, and/or initiating ACH payments
Analyzing, verifying, correcting, and posting accounting entries
Reconciling and posting all point-of-sale transactions for all venues
Performs reconciliation of complex financial transactions and accounts
Interacts with other departments, clients, and vendors as needed
Monthly reporting and reconciliations
Monthly inventory control and related auditing
Manage credit card processing control process (leading to PCI compliance)
Independent verification of monthly liquor inventory count/analysis
Perform event Service Desk responsibilities and other event support, if needed
Monitor billing email address for any exhibitor and vendor orders
Process petty cash reimbursements
Process purchase order requests
Must be able to work occasional extended and/or irregular hours, including nights, weekends, and holidays as needed
All other duties as assigned
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Associates or Bachelor’s degree in Accounting or Finance, or equivalent experience
Two years of general accounting experience, preferably in hospitality industry
Must have skill in the use of personal computers and be knowledgeable in MS Excel, Word, Teams, and computerized accounting systems
Skills and Abilities
Must have attention to detail
Must have good oral and written communication skills
Must have strong customer service skills
Must be able to adapt to changes in the work environment, managing competing demands, frequent changes, delays or unexpected events
Must have strong interpersonal skills
Must have good organizational skills
Ability to multi-task and establish priorities
Must be able to pass and maintain PCI compliance
Must be able to pass criminal and credit background check
Computer Skills
Must have considerable skill in the use of personal computers and be knowledgeable in MS Word, Excel, Outlook, Teams, and computerized accounting systems
Possess knowledge of financial systems- Microsoft Dynamics SL, Microsoft D365
VenueOps experience is a plus
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to move around the facility, to stand for long hours during events, and talk and hear. This position may require work inside or outside of the building, as needed by events. Daily lifting and carrying up to 10 lbs.
Note
The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
To Apply
Recruiter- Kristy Todd
ASM Global Knoxville: Knoxville Convention Center
701 Henley Street, Knoxville, TN 37901
Applicants that need reasonable accommodations to complete the application process may contact:
865.770.0823
ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.
Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.